To schedule automated data refresh with notification alerts in Power BI, start by publishing your report to the Power BI Service and ensuring your data source is properly configured. If your data source is on-premises, install and configure the On-premises Data Gateway to allow scheduled refreshes. Then, go to your dataset settings in the Power BI workspace and configure the Scheduled Refresh frequency (daily, hourly, or custom time slots). Make sure your credentials are valid and privacy levels are correctly set.
To receive alerts, you can enable notification settings under the refresh configuration. Power BI will send an email alert to dataset owners and users listed as contacts if the refresh fails. For more proactive alerting, consider integrating with Power Automate to trigger customized workflows — such as sending a Teams message, creating a Jira ticket, or pushing a notification to mobile — when a refresh event (success or failure) occurs.
For better reliability, monitor refresh history regularly and set retry attempts in the gateway settings. Also, design your data model for performance (avoid long query times), and minimize dependencies on volatile data sources. Together, these practices help maintain a reliable, automated refresh process with timely notifications to stakeholders.
